Project management costing module add-on for the 3f Software Planner, track cost and estimate profit

This add-on can be downloaded from the download section and installed on your own server. The module is enabled in all hosting servers. The add-on is compatible with 3f Project 2006 and 3f Software Planner 2006. (Please do not let the images below confuse you but one system had to be chosen for the screenshots :-)

The Project Costing Add-On is an Add-On is designed to help you estimating and following up on project costs. This is achieved by assigning an hourly cost for each login resource as well as an hourly billing rate for each activity in your system. Once that's done you assign the number of hours you expect each login resource will work on each task in the system. When the project commences, you follow up by using the post-calculation tool also included with this add-on.

- Estimate the project cost

- Estimate the project price

- Estimate the project profit

- Track who change the projection (The system tracks everyone who makes changes to either pre or post calculation)

This add-on is not compiled and you have full access to the source code. See how we have developed it if you want to make your own add-on using the SDK.

Step 1. Entering Hourly Cost

For each login resource in the system enter the hourly cost including the login resources fixed cost. This is a one time operation, once entered you'll not need to adjust this unless you add more login resources or your cost base changes. If you have the Approval Management Module, then this section can only be viewed and modified by Enterprise Managers.

2. Enter Hourly Billing Rate

Enter the hourly billing rate you charge your customers for each activity setup in the system. Just like the hourly cost this is a one time operation unless you add new activities. If you have the Approval Management Module, then this section can only be viewed and modified by Enterprise Managers.

3. Pre-Calculation

Once your cost and billing rates have been entered it is time to make the pre calculation. This is done by opening the page Pre-Calculation and then enter the number of hours you expect each login resource working on the project will be working on each task. The system automatically calculate the cost (Hours Allocated X Hourly Cost for each login resource assigned to the task) and the projected profit by deducting the total hourly cost for all login resources from the Sales Price (Planned Hours X Hourly Billing Rate). If you have the Approval Management Module, then this section can only be viewed and modified by Enterprise Managers or Project Managers.

3.1 Total Profit Projecting

To see the profit projection for the project scroll to the bottom of the page as illustrated in the image below.

4. Post Calculation

When the project commences you follow up by going to the Post-Calculation page where you can see the actual cost incurred by each login resource who have worked on the project (Hours worked X Hourly Cost).

The remaining cost is estimated by you. The remaining hours for each task as set in the Task Remaining Hours page are shown in the Task Rem Hrs. field below the cost breakdown of each task. Across from this number is an entry field "Hourly Cost" where you have to enter an average hourly cost rate for the remaining hours on the task. While this is not 100% exact (due to the login resources different rates) it will give you a fairly accurate estimate of the total cost for the task. If you have the Approval Management Module, then this section can only be viewed and modified by Enterprise Managers or Project Managers.